Printable Wedding Menu Cards

How the Printable PDF Is Built — Sheet-Ready, Bleed-Marked

The PDF that comes out of the export is genuinely print-ready. Specs:

• 300 DPI resolution, embedded fonts, no font licenses needed by the printer.
• 3 mm bleed on all sides plus crop marks at the corners.
• Sheet layouts for US Letter and A4, plus single-card-per-page for short runs.
• Per-guest mode supported — each guest's card prints with their selected entrée only.
• RGB by default with a CMYK option for offset-press print shops.

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Cardstock Guide — Which Paper for Which Wedding

Menu cards are handled briefly during the meal — picked up, glanced at, set down — so cardstock weight matters less than for place cards. Finish matters more.

• 80 lb cardstock — light enough for any home printer, fine for tea-length menus tucked into napkins. Won't stand on its own.
• 100 lb cardstock — the wedding default. Holds calligraphy ink cleanly, sits on the charger plate without curling, photographs well.
• 110 lb cardstock — premium feel for formal weddings. Some entry-level home printers struggle with this weight.
• Linen, matte and laid finishes all work; vellum (translucent) gives a modern overlay look layered on top of a charger plate. Avoid coated/glossy stocks — flat under venue lighting.

Home Printing Settings — Step-by-Step

Set paper type to cardstock or heavy, set quality to high or best, and use the manual paper-feed tray (most home printers don't auto-feed cardstock cleanly).

Print one test card first. Check the alignment, the cut marks, the ink saturation, the legibility from a typical reading distance (arm's length on the place setting). Once the test prints clean, run the rest of the batch.

Cutting — Trimmer, Scissors, Print Shop

Cutting tea-length menu cards (4×9) is fast with a paper trimmer ($15 home tool) — set the guide to 4 inches, slice every sheet at the same dimension, fold along the score line if applicable.

Scissors work for short runs (under 30 cards) but introduce small variance in card width. A professional guillotine at a print shop is the cleanest option for runs over 100 cards or for premium cardstock.

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When to Use a Print Shop Instead

Home printing works for 50–150 cards on standard 80–100 lb cardstock. Above that count, or with premium stocks (cotton, deckle-edge, vellum, foiled), a local print shop is the better choice — and the same PDF you'd print at home goes straight to them.

Print-shop pricing is usually $0.25–$0.80 per card depending on cardstock and finish; volume discounts kick in at 100+. The same pricing applies whether you're printing one shared design or per-guest menus, since the per-card cost is paper and ink, not template setup.

Quantity Math — Plated, Buffet, Family-Style

Card count depends on the meal format you're running.

• Plated dinner — one card per guest. 100 guests = 100 cards plus 10% spares for typos and paper jams.
• Buffet — one card per table, or one card per guest if you want them as a place-setting decoration. 12 tables = 12–14 cards.
• Family-style — one card per table is the convention. The food arrives shared, so per-guest menus aren't necessary.

Add 10% spares to whichever count applies. Reprint singles for any cards with smudges or paper-jam scuffs.